Our Constitution

NATURAL BODYBUILDING & FITNESS ASSOCIATION (SINGAPORE)

– UEN No: T15SS0214G

NAME

This Society shall be known as the “NATURAL BODYBUILDING & FITNESS ASSOCIATION (SINGAPORE)”, hereinafter referred to as the “Society”.

PLACE OF BUSINESS

2.1 Its place of business shall be at “141 Cecil Street, 04-05 Tung Ann Building, Singapore 069541” or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

OBJECTS

3.1 Its objects are:

a) TO DEVELOP, PROMOTE AND REGULATE THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING IN SINGAPORE.

b) TO CREATE A JUST AND FAIR PLATFORM FOR ATHLETES IN SINGAPORE TO COMPETE IN NATURAL BODYBUILDING, FITNESS AND MODELLING.

c) TO INSPIRE SINGAPOREANS THROUGH THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING IN NATION BUILDING, STRENGTHENING OUR NATIONAL IDENTITY AND COMMUNITY.

d) TO GROOM SINGAPOREANS IN THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING TO ACHIEVE GREATER SUCCESS IN PERSONAL ACHIEVEMENT, CAREER DEVELOPMENT AND SOCIAL RESPONSIBILITIES.

e) PROMOTE HEALTH, FITNESS AND SPORTS EXCELLENCE THROUGH PROPER TRAINING, NUTRITION AND LIFESTYLE NATURALLY WITHOUT THE USE OF PROHIBITED SUBSTANCES TO ENHANCE PERFORMANCE OR PHYSICAL APPEARANCE.

f) TO DEVELOP AND STRENGTHEN FRIENDSHIP AND COOPERATION AMONG THE MEMBERS OF THE SOCIETY.

g) TO LEGISLATE RULES FOR THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING.

h) TO BE THE OFFICIAL SANCTIONING, REGULATING AND CONTROLLING BODY FOR ALL NATURAL BODYBUILDING, FITNESS AND MODELLING COMPETITIONS IN SINGAPORE.

i) TO IMPLEMENT AN ANTI-DOPING PROGRAM IN ACCORDANCE WITH SUCH ANTI-DOPING RULES AS MAY BE ENACTED FOR THAT PURPOSE; TO CONDUCT IN AND OUT OF COMPETITION DOPING CONTROLS, WHETHER ANNOUNCED OR UNANNOUNCED; WHETHER RANDOM, WEIGHTED OR TARGETED; WHETHER WITH ADVANCE NOTICE OR WITHOUT ADVANCE NOTICE; TO CONDUCT DOPING CONTROLS AT ALL COMPETITIONS; AND TO ENSURE THAT ANTI-DOPING PROGRAMS ARE IMPLEMENTED.

j) TO CONDUCT RESEARCH INTO THE BENEFITS OF BODYBUILDING AND FITNESS AS IT RELATES TO PHYSICAL CONDITIONING, BOTH AS A BASIS TOWARDS REACHING PEAK ATHLETIC PERFORMANCE IN SPORT AND TO IMPROVE THE GENERAL HEALTH OF THE POPULATION AT LARGE.

k) TO CONDUCT TRAINING PROGRAMS FOR ATHLETES, COACHES, JUDGES, OTHER OFFICIALS AND MEMBERS OF THE PUBLIC WHO MIGHT BENEFIT FROM THE PROGRAMS.

l) TO DISTRIBUTE TRAINING, NUTRITION, LIFESTYLE INFORMATION PERTAINING TO THE SOCIETIES’ OBJECTIVE TO ITS MEMBERS AND OTHER INTERESTED INDIVIDUALS, ORGANISATIONS AND COMMUNITIES.

m) TO ACT AS THE OFFICIAL COUNTRY REPRESENTATIVE OF THE SPORT OF NATURAL BODYBUILDING AND FITNESS AT INTERNATIONAL SPORTS FEDERATIONS, ENTITIES’ MEETING AND EVENTS.

3.2 In furtherance of the above objects, the Society may

a) COLLABORATE WITH THE MINISTRY OF CULTURE, COMMUNITY AND YOUTH (MCCY), SPORT SINGAPORE, ANTI-DOPING SINGAPORE AND OTHER ORGANISATIONS FOR THE PURPOSE OF PROMOTING THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING.

b) ORGANISE COMPETITIONS BOTH IN SINGAPORE AND SENDING, SUPPORTING ATHLETES, MEMBERS TO COMPETITIONS HELD INTERNATIONALLY.

c) HONOUR OUTSTANDING CONTRIBUTIONS TO THE SPORT OF NATURAL BODYBUILDING, FITNESS AND MODELLING, BY MEMBERS OR OTHER INDIVIDUALS OR ORGANISATIONS, WITH SPECIAL PLAQUES, MEDALS OR CERTIFICATES.

d) DISCIPLINE MEMBERS WHOSE ACTS ARE JUDGE CONTRARY TO THE CONSTITUTION AND RULES.

MEMBERSHIP QUALIFICATION AND RIGHTS

4.1 Membership is open to SINGAPOREANS CITIZENS, PERMANENT RESIDENTS, and EXPATRIATE AND ANY FOREIGNER WHO WISHES TO PARTICIPATE IN THE ACTIVITIES OF THE SOCIETY.

4.2 Only members who are above 21 years of age shall have the right to vote and to hold office in the Society.

4.3 The society does not distinguish or discriminate between individuals or countries for reasons of race, colour, religion, or politics.

4.4 English shall be the official language of the society. All communications, publications, documents, and correspondence between the Society and its members shall be conducted and printed in English.

4.5 Membership in the Society shall be non-transferable and shall be limited to those individuals and organisations interested in furthering the objects of the Society and who agree, upon becoming Members, to be bound by the Constitution and Rules and the decisions and rulings of the Executive Committee and General Meeting.

4.6 Membership by Association: Athletes, judges, administrators, and other officials become Members of the Society by virtue of their association with their National Organisation pursuant to the terms and conditions as set out in the constitution and rules of the respective National Organisation.

4.7 Rights: Every Member shall have the right to participate in, and to benefit from, any activity of the Society so long as that Member meets the qualifications of that activity.

4.8 Resignation: Any Member may resign from the Society by submitting a written letter of resignation to the President.

4.9 Revocation: Any Member may have their membership revoked by majority vote of the Executive Committee, or its delegated authority.

APPLICATION FOR MEMBERSHIP

5.1 A person wishing to join the Society should submit his particulars to the Secretary on a prescribed form.

5.2 The Committee will decide on the application for membership.

5.3 A copy of the Constitution shall be furnished to every approved member upon payment of the membership fee.

ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES

6.1 The membership fees and subscriptions shall be determined by the General Meeting on recommendation from the Committee from time to time and of such amount to be determined from time to time.

6.2 The membership fees shall be paid to the Treasurer.

6.3 Such other competitions and membership fees as may be required for contest locally and internationally for registration of contest and/or recognition by bodybuilding federations/organisations maybe chargeable from time to time.

6.4 For retiree memberships, the entrance fee is waived.

6.5 Annual subscriptions are payable in advance within the first month of the year. If a member falls into arrears with his subscription or other dues, he shall be informed immediately by the Treasurer. If he fails to settle his arrears within two (2) weeks of their becoming due, the President may order that his name be posted on the Society’s notice board and that he be denied the privileges of membership until he settles his account. If he fails to settle his arrears for more than three (3) months, he will automatically cease to be a member and the Committee may take legal action against him provided that they are satisfied that he has received due notice of his debts.

6.6 Any additional fund required for special purposes may only be raised from members with the consent of the general meeting of the members.

6.7 The income and property of the Society whensoever derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Society or to any of them or to any person claiming through any of them.

SUPREME AUTHORITY AND GENERAL MEETINGS

7.1 The supreme authority of the Society is vested in a General Meeting of the members.

7.2 An Annual General Meeting shall be held within 3 months from the close of its financial year. Compulsory for all societies.

7.3 At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.

7.4 If the Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days’ notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society’s notice board.

7.5 At least two (2) weeks’ notice shall be given of an Annual General Meeting and at least ten (10) days’ notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Society’s notice board four (4) days in advance of the meeting.

7.6 Unless otherwise stated in this Constitution, voting by proxy is allowed at all General Meetings.

7.7 The following points will be considered at the Annual General Meeting: a) The previous financial year’s accounts and annual report of the Committee. b) Where applicable , the election o f office -bearers and Honorary Auditors for the following term. Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.

7.8 At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.

7.9 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.

7.10 The proceedings and reports of a General Meeting shall be conducted and printed in English.

MANAGEMENT AND COMMITTEE

8.1 The administration of the Society shall be entrusted to a Committee consisting of the following to be elected at alternateAnnual General Meeting: Executive Committee Members A President A Secretary A Treasurer Non-Executive Committee Members Legal Counsel Head Judge Committee Members (no more than five) Unless with the prior approval in writing of the Registrar or an Assistant Registrar of Societies, majority of the Committee Members shall be Singapore Citizens. In addition, the President, Secretary, Treasurer and their deputies shall be Singapore Citizens or Singapore Permanent Residents. Foreign Diplomats shall not serve as Committee Members.

8.2 Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer may be re-elected to the same or related post for any number of consecutive term of office. The term of office of the Committee is two years.

8.3 Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.

8.4 A Committee Meeting shall be held at least once every twelve (12) months after giving seven (7) days’ notice to Committee Members. The President may call a Committee Meeting at any time by giving five (5) days’ notice. Majority of the Committee Members must be present for its proceedings to be valid.

8.5 Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations or excused by the President shall be deemed to have withdrawn from the Committee and a successor may be coopted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change.

8.6 The duty to organise and supervise the daily activities of the Society shall rested to the executive committee members. The Committee may not act contrary to the expressed wishes or votes of members at the annual General Meeting without prior reference to.

8.7 The Committee has power to authorise the expenditure of a sum not exceeding $50,000 per month from the Society’s funds for the Society’s purposes.

8.8 The Committee has power to form such other sub-committees and delegate such authority as it deems necessary in order to carry out the objects of the Society. 8.9 The Committee has power to enter into, make or cause to be contract of any kind for and on behalf of the Society that the Society may lawfully enter into.

8.10 The Committee has power to delegate by resolution to a Member of the Committee the right to employ and pay a reasonable remuneration to such agents and employees. Employees or agents of the Society may, but need not be, Members of the Society.

8.11 The Committee has power to take such steps as may be deemed necessary to enable the Society to acquire, accept, solicit or receive legacies, gifts, grants, settlements, bequests, endowments, sponsorship and donations of any kind whatsoever for the purpose of furthering the objects of the Society.

8.12 The Committee shall ensure that the Constitution and Rules are followed by all of its Members and, in the event that the Constitution or Rules is breached, administer such disciplinary measures as are set out in the Constitution and Rules.

8.13 The decision of the committee’s meeting shall be by simple majority vote of the executive and non-executive members of the committee and in the event of a tie of votes, the President shall have the casting finish vote.

DUTIES OF OFFICE-BEARERS

9.1 The President shall chair all General and Committee meetings unless otherwise delegated. He shall also represent the Society in its dealings with outside persons.

9.2 The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an up-to-date Register of Members at all times.

9.3 The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and financial records and shall be responsible for their correctness. He is authorised to expend up to $50 per month for petty expenses on behalf of the Society. He will not keep more than $50 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer or the President.

9.4 The Legal Counsel shall advise the Society on all matters of a legal nature, represent the Society in all matters wherein such legal representation is requested by the President and shall contribute his views on such other general matters as may be required. He shall also advise the committee on the fair discipline of members who are found to be in breach of the constitution, rules of natural bodybuilding or such other rules and regulations of the Society.

9.5 (a) Head Judge shall be responsible for the training, appointment, and promotion of judges for all competitions.

(b) To appoint statisticians, who shall be sworn to secrecy and who shall, from the judges’ score sheets, calculate the results of all Society’s competitions.

(c) To supervise the registration and weighing-in of competitors, and determine the order in which the competitors shall appear before the judges.

(d) To supervise and determine the selection of competitors for the semifinals (prejudging) and finals.

(e) To have the power to temporarily co-opt Members to assist in carrying out the duties of the Committee.

(f) To maintain a list accuracy marks for all judges who adjudicate the Society’s events.

(g) To deliberate on any matter affecting the judging rules and procedures and to recommend improvements in this area to the President and Committee.

9.6 Non-Executive Committee Members shall assist in the general administration of the Society and perform duties assigned by the Executive Committee from time to time.

AUDIT AND FINANCIAL YEAR

10.1 Two (2) voting members, not being members of the Committee, shall be elected as Honorary Auditors at alternate Annual General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term. The accounts of the Society shall be audited by a firm of Public Accountants and Chartered Accountants if the gross income or expenditure of the Society exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.

10.2 They:

a) Will be required to audit each year’s accounts and present a report upon them to the Annual General Meeting.

b) May be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Committee.

10.3 The financial year shall be from (to be assigned by the Registry of Societies.

TRUSTEES

11.1 If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust. 11.2 The trustees of the Society shall:

a) Not be more than four (4) and not less than two (2) in number.

b) Be elected by a General Meeting of members.

c) Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.

11.3 The office of the trustee shall be vacated:

a) If the trustee dies or becomes a lunatic or of unsound mind.

b) If he is absent from the Republic of Singapore for a period of more than one (1) year.

c) If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.

d) If he submits notice of resignation from his trusteeship.

11.4 Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Society’s premises at least two (2) weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.

11.5 The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.

VISITORS AND GUESTS

12.1 Visitors and guests may be admitted into the premises of the Society but they shall not be admitted to the privileges of the Society nor shall they be admitted into the premises more than six (6) times in a calendar year. These visits are to be confined to not more than once in fourteen (14) days.

12.2 A Visitors’ Book shall be kept, in which shall be entered the names of all visitors and guests, together with the names and signatures of the members nominating them and the dates of their visits. No person shall be a visitor or guest till his name has been entered in this book.

PROHIBITIONS

13.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

13.2 The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.

13.3 The Society shall not engage in any racial, political or religious discussion, demonstration or act that may result, whether directly or indirectly, in the fostering of bias or prejudice between any of its Members.

13.4 The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

13.5 The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

13.6 The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Committee or members unless with the prior approval of the relevant authorities.

13.7 The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.

13.8 The Society is legally registered entity without share capital (NON-PROFIT ORGANISATION). Members of the Committee are democratically elected or appointed and serve on a voluntary basis. As such, they may neither derive a salary by virtue of their membership nor derive any personal financial gain by carrying out any duty that may ensue because of such membership.

13.9 The Society shall not engage in activities outside Singapore which are not in accordance with the laws of foreign country.

AMENDMENTS TO CONSTITUTION

14.1 The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.

INTERPRETATION

15.1 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.

DISPUTES

16.1 In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement. The governing laws shall be the laws of the Republic of Singapore.

DISSOLUTION

17.1 The Society shall not be dissolved, except with the consent of not less than three-fifths ( 3/5) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.

17.2 In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.

17.3 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.

~ END ~


ANNEX

For the categories of societies listed below, the majority of the Committee Members must be Singapore Citizens. In addition, the President, Secretary, Treasurer and their deputies shall be Singapore Citizens or Singapore Permanent Residents. Foreign Diplomats shall not serve as Committee Members.

a) Religious societies.

b) Societies which identify themselves publicly as or whose membership is confined exclusively to members of a single race.

c) Any society whose object, purpose or activity, whether primary or otherwise, is to represent; promote any cause or interest of; or discuss any issue relating to a class of persons defined by reference to their gender or sexual orientation.

d) Any society whose object, purpose or activity, whether primary or otherwise, is to promote or discuss the use or status of any language.

e) Any arts groups except those promoting classical music/works.

For societies categorized as below, the majority of the Committee Members must be Singapore Citizens. In addition, the President, Secretary, Treasurer and their deputies shall be Singapore Citizens. Foreign Diplomats shall not serve as Committee Members.

a) Any society whose object, purpose or activity, whether primary or otherwise, is to represent persons who advocate; promote; or discuss any issue relating to any civil or political right (including human rights, environmental rights and animal rights).